Microsoft 365 Access
How to clean up Microsoft 365 permissions
Permissions drift as people join, change roles, collaborate externally and leave. A cleanup should focus on business ownership and least-necessary access rather than blindly removing accounts.
Permissions drift as people join, change roles, collaborate externally and leave. A cleanup should focus on business ownership and least-necessary access rather than blindly removing accounts.
What to review
- Global and privileged administrators
- Inactive or departing users
- Guest accounts and external sharing
- Groups and team memberships
- Shared mailboxes and delegated access
How to approach cleanup
- Identify a business owner for each access decision
- Remove or reduce access in a controlled sequence
- Document exceptions and shared-account dependencies
- Build the review into onboarding/offboarding
Consolidated permissions checklist
Keep permissions cleanup tied to ownership
The retired duplicate permissions article is consolidated here. Review privileged roles, stale users and guests, shared access, group ownership, onboarding/offboarding and the evidence used to approve exceptions.
Next step
Free IT Assessment
Use the assessment or contact path that best matches the decision you are making. Scallex will start with your business context rather than a generic technology checklist.